The HKHDCA is a leading cricket association in NSW and is seeking to appoint a part-time Executive Officer (estimated at 10 hrs per week) to assist in the operation of the Association’s programs and development in a mix of administration, communication and organisational tasks.
Reporting to an Executive sub-committee, the priorities for the Executive Officer include:
- Administration of the Association’s programs.
- Communication with our clubs, local Government and other stakeholders.
- Maintenance of the HKHDCA web site.
- Research and development of Grants opportunities.
Whilst the above are the priorities for the role, the full job description is detailed below. Specific skills in social media, website, stakeholder engagement and working with a volunteering organisation would be advantageous to your application.
The position will be subject to a sub-contractor agreement with the Association.
Applicants should contact the President, Geoff Hasler, at firstname.lastname@example.org presenting a resume which addresses the specifications of the position.
Payment will be negotiated in the region of $25.00 per hour and the allocation of the hours is flexible to serve the needs of the association (Approx. 10 hours per week PLUS Special Projects as directed), with estimated gross income of approximately $15,000 pa.
Closing date for applications: Friday September 22nd
Appointment will be made in September for an immediate start.
DETAILED DESCRIPTION OF THE ROLE
ADMINISTRATION: (It is essential that the Executive Officer attend all monthly council, Exec meetings and AGM)
|Task||Activity||What a good job looks like|
|Council/Executive Meetings||Book meeting venue, preparation and distribution of agenda and minutes of previous meeting||Minutes of Council and Executive are distributed to parties within 5 calendar days of meeting|
|Correspondence||Preparation of summary of correspondence – date received/date actioned/need for further action||Correspondence is actioned or forwarded to identified people within 3 days of receipt|
|Special General Meetings||Preparation of agenda, distribution and venue / catering requirements||Minutes of Special General Meetings are distributed to parties within 5 calendar days of meeting|
|Annual General Meeting||Preparation and distribution of agenda and minutes of previous AGM. Prepare list of invitees (with President) and distribute||Minutes of Annual General Meeting are distributed to parties within 5 calendar days of meeting|
|Maintenance of Association Documents/Statistics||Maintain an electronic filing system of all correspondence in/out with major stakeholders – Councils, CNSW, Sponsors, Affiliates||All files updated and saved external hard drive weekly|
|Risk Management||Accountable for ensuring Association is registered for JLT Insurance documentation and Working with Children Documentation for appropriate association volunteers.||Ensure Association has submitted and complies with insurance requirements from JLT annually. All clubs have a current season register detailing coaches and managers with Working with Children reference numbers|
|Distribute Correspondence to appropriate recipients||If correspondence requires wider distribution to clubs / executive / individuals||Distribute correspondence to relevant person / organisation within 24 hours|
|My Cricket Administration||Perform the role of web master, locking/unlocking results etc, updating club contacts etc, update sponsorship contacts/advertising.||Complete requests for web site updates within 3 days of initial request|
|Establish Grants directory||Assist Executive and Clubs in preparation of grants applications for Association and Club facilities and services.||Suggest grant templates and review draft grant applications for submission within deadlines|
|Assistance to Treasurer||
|Post Season Duties||
|Sponsorship||Assist Sponsorship Committee as necessary with approval of Executive||To be discussed|
|Fundraising||Assist Fund Raising working party as necessary with approval of Executive||To be discussed|